VENDOR terms of service

To participate in this Brewdoso event, vendors must fill out an application providing the requested information and documents and, upon approval, submit the required fee payment.

PLEASE NOTE:

ALL VENDORS MUST HOLD APPROPRIATE INSURANCE, LICENSES, AND PERMITS AND AGREE TO BE OPEN FOR THE ENTIRETY OF THE EVENT DATES AND TIMES.

 Upon approval, vendor fees must be paid in full by July 1, 2024 – NO EXCEPTIONS.

VENDOR fees

WINERIES:

$250 (10’x10’)

BREWERIES:

Brewers Guild Member = Free

Non-member = $200

FOOD TRUCKS

$250

MERCHANDISE:

$150 (out-of-town vendors)

$125 (local vendors)

Alcohol/Food Vendors: 

Cost of Booth Space: $200 for 10’x10’ space (additional space can be acquired at a discounted rate)

Merchant Vendors

Cost of Booth Space: $150 for 10’x10’ space (additional space can be acquired at a discounted rate) 

Vendor fees include the following:

  • 10’ x 10’ booth space; additional space can be acquired at a discounted rate

  • Four (4) festival passes; additional passes available by request from the Event Coordinator (request is subject to refusal)

  • Electricity is limited and must be requested in advance (access will be granted on a first-come, first-served basis); generators are allowed

  • The booth space does not come with lighting, so please plan accordingly

  • On Friday and Saturday nights, onsite overnight security is on duty. Booth equipment and any equipment left overnight still need to be secured by the vendor. Brewdoso, Ruidoso Midtown Association, and the Village of Ruidoso are not responsible for lost or stolen items.

Application Process

Read all instructions and fill out the online vendor application.

Applications are considered on a first-come, first-serve basis.

Brewdoso/RMA reserves the right to make the final decision on the application based on the timeliness of the completed application and the ability to provide festival attendees with various goods and services.

Required Documents

All vendor applications must include a Certificate of Liability Insurance form listing the Village of Ruidoso as an additional insured.

All vendors must submit a business logo in JPG or PNG format.

All alcohol/food vendor applications require copies of Alcohol Service Cards for the staff who will be working the booth.

Food vendors are responsible for acquiring any required food permits are required for all Alcohol/Food Vendor applications.

A Public Celebration Permit is required for all Winegrowers, Small Brewer, and Craft Distiller license holder applications.

Set-up Information

Time:

Set-up for vendors will be on Saturday, August 17, 2024, at 8:00 AM (gates open at 11:00 AM). Check-in will take place in the upper parking lot at Wingfield Park. At this time, you will receive your passes and booth number/location. You will not be allowed to enter the venue without your pass and wristband. Vendor fees must be paid in full in order to set up.

Vehicles: You may drive your vehicle to your booth location to unload. Please unload and be courteous to exit in a timely manner. All vehicles must be off the field by 10:00 AM. Gates open to the public at 11:00 AM.

Parking: Vendors can park in the free parking areas closest to the park.

Labor: Ruidoso Midtown Association does not have staff or equipment to assist vendors with set-up/breakdown, so please plan accordingly.

  

Break-down Information

Time: Load-out is from 6:00 – 8:00 PM on Sunday, Auguest 17, 2024.

Deadline for Equipment Removal: All equipment must be removed from Wingfield Park no later than 9:00 PM on Saturday, August 17, 2024.

 

General Alcohol/Food Vendor Information

Concerts: On Saturday, bands will play from 11:00 AM – 7:45 PM. Vendors are allowed to vend until 7:45 PM. Vendors are not permitted to broadcast audio/music from their booths.

Alcohol Vendors: You must provide customers with small tastings of your beer/wine.

Merchandise: Alcohol vendors can sell their own pints, merchandise, and other products.